Billing Procedures and Payment Information
Traditional (day) students at Alvernia will be billed each semester. The Student Invoice will be mailed approximately 30 days prior to the due date to every student who has pre-registered for an upcoming semester. Electronic invoices (e-bills) are also available via Self-Service/Finance Tab/Online Resources.
For further information on billing procedures for the Continuing Studies Programs call the Student Billing Office at 610-796-8319 or the Continuing Studies Office at 610-796-8228.
Payment due date is one week prior to the start of the semester, and payment must be received on or before that date. Students registering after the due date are required to secure a Student Invoice from the Student Billing Office at the time of registration with payment due immediately.
Students adding a course(s) during the add/drop period are required to obtain an invoice and settle any financial obligations at that time. The amount due on the Student Invoice is the total amount of unpaid charges less any unapplied financial aid or scholarships reflected on the invoice. Unapplied aid is aid for which a student is eligible, but which has not yet been received by the university.
Students may not receive scholarships, grants and awards from all Federal, State, college and private sources in excess of tuition and fees for commuters and in excess of tuition, fees, and room and board for resident students. These scholarships, grants and awards also include, but are not limited to Resident Assistant discount, Student Ambassador Award, employee/dependent tuition remission. See The Office of Student Financial Planning for details.
Interest Free Monthly Payment Option
Education expenses are easier to pay when spread over predictable, interest-free monthly payments. Our Interest-Free Monthly Payment Option, offered in partnership with Tuition Management Systems, is an alternative to large annual or term payments and helps limit borrowing. It is available for a small enrollment fee and includes:
- Convenient, interest-free monthly payments
- 24-hour account access through Tuition Management Systems’ web site
- Toll-free automated account information
- Toll-free personal service Monday-Saturday at 1-888-210-5765
Checks or money orders should be made payable to Alvernia University. If sent by mail, they should be addressed to: Alvernia University, 400 St. Bernardine Street, Reading, PA 19607. Payment may also be made online using Self-Service, accessible on the Alvernia website. Electronic payments from your bank account (e-checks) are simple and free. Convenience fees will apply when utilizing a credit card (MC, Discover, AmEx) as form of payment.
Note: The university reserves the right to cancel a schedule and require a repeat of registration for any student who does not pay his/her invoice by the due date.
If another individual is responsible to pay online tuition on your behalf, you may elect to provide access to your financial information only. Parents or other authorized payers may be granted access to make a payment, view payment history, balance and invoices. Enroll a parent or authorized payer on Self-Service/Finance tab/Online Resources.
Student Refund Checks
If your financial aid exceeds your total charges, a refund will automatically be processed. It is recommended that you enroll for direct deposit (e-refunds). This will reduce processing and mailing time and allow you to access your funds faster. Enroll on Self-Service/Finance Tab/Online Resources.
A $100 late charge will be assessed on any balance due and automatically enrolled in the above payment plan for the semester in which payment is late.
Past Due Obligations
Past due obligations include, but are not limited to, billing amounts past due for any semester, unpaid room damage charges, library materials or fines, telephone charges and parking fines. Students will not be permitted to register, receive a transcript, grade report, or diploma until past due obligations are paid. In addition, the University reserves its right to submit past due accounts to its collection agent. Collection costs which amount to at least 25% of the outstanding balance, plus past and future monthly service charges as defined above, will be added to any past due balances.
The return of a check for any reason constitutes non-payment. A $20 fee will be assessed for each check returned, and personal checks will no longer be accepted.
Errors or Disputes
Inquiries concerning schedules should be referred to the Registrar’s Office. Inquiries concerning charges should be referred to the Student Billing Office prior to the due date of the invoice.
Student Billing Office
Francis Hall Room 201
400 Saint Bernardine Street
Reading, PA 19607
Fall 2012 Office Hours
Aug. 13, 2012 - Dec. 14, 2012
Monday-Thurs. 8:00 a.m.-5:30 p.m.
Friday 8:00 a.m.-4:30 p.m.