Freshman Foundations

Frequently Asked Questions

What is FERPA?

FERPA refers to the Family Educational Rights and Privacy Act of 1974. The act protects the privacy of students by providing guidelines for the appropriate use and release of students’ education records. In order for Alvernia to release any information to you regarding any aspect of your son/daughter’s educational record, we must have an authorization, signed by the student, on file. Authorization forms are available at the Office of Student Financial Planning.

Can I access my son or daughter’s grades?

Grades are available through Self-Service, which is password protected. That means only the student can access his or her grades. Grades are posted at the end of each semester/term. Mid-semester grades are not posted.

Where can my son or daughter go for help with his/her classes?

The Learning Center located in Bernardine Hall, suite 1102 is available to students who would like assistance in most courses. Peer and professional tutors are available to help students. Students can make appointments by calling the appointment hotline (610) 568-1494 or by stopping by the tutor information desk in the Learning Center.

What should I do if my son or daughter receives a mid-semester warning?

Mid-semester warnings are issued when an instructor has some reason to be concerned about a student’s behavior or performance in a class. A concern could include any of the following: missed classes, repeated tardiness, missing assignments, poor quiz and/or test grades, and/or a low class average at midterm. Students who receive a warning letter are directed to talk with their instructor to find out exactly what the nature of you’re the concern is. The consequences of missing classes and not completing assignments tend to compound over time and can negatively affect a student’s final grade even if that effect is not yet fully visible in a “snap shot” of their average taken at mid-term.

Our suggestion would be to talk with your son or daughter to find out if they are attending regularly, missing any assignments, and/or if they have done poorly on tests or quizzes. Encourage them to talk to the professor who issued the warning. If they are having trouble understanding the material covered in class, they should seek assistance from the Learning Center. They should also talk with their advisor.

What does it mean if my son or daughter is placed on academic probation?

A student is placed on academic probation when his or her overall grade point average falls below the University’s standard for good academic standing:

12 to 23 credits           Cumulative average 1.75 and above:              student in good standing
                                 Cumulative average between 1.00-1.749:        student placed on Academic Probation
                                 Cumulative average below 1.00:                     student subject to dismissal
24 to 59 credits           Cumulative average 1.80 and above:              student in good standing
                                 Cumulative average between 1.60-1.799:        student placed on or continued on Academic Probation
                                 Cumulative average below 1.60:                     student subject to dismissal

60 to 71 credits           Cumulative average 2.00 and above:              student in good standing
                                 Cumulative average 1.70-1.999:                    student placed on or continued on Academic Probation
                                 Cumulative average below 1.70:                     student subject to dismissal

72 or more credits       Cumulative average below 2.00:                     student subject to dismissal

Students who do not raise their grade point average to meet the University’s minimum after one semester on probation are subject to academic dismissal.

Students placed on academic probation may not take more than 14 credits the following semester. Freshmen placed on probation for their second semester will be required to take an academic recovery course for one credit. It is highly recommended that students meet regularly with their advisor to discuss an academic plan and their progress.

What is the Dean’s List?

The Deans’ list is an academic honor. It recognizes students who have earned a semester grade point average (GPA) of 3.50 or better with a minimum of 12 credits taken during a particular semester.

Can my son or daughter take classes over the summer at another college and have the credits transferred to Alvernia?

Yes. However, your son or daughter must obtain and complete a transfer credit approval form prior to enrolling at the other institution. They can get this form from their advisor or from the office of the Registrar. The student must earn a C or better to earn transfer credits. Grades earned for courses taken another college or university do not transfer.

Do I need to re-file my FAFSA every year?


How does my son or daughter select housing for the sophomore year?

First year students should plan on participating in housing selection during the Spring semester of their first year to select housing for the following year. An application, $250 housing deposit, and registering for 12 or more credits for the following year are all required to be completed by the designated deadline. Once a student completes the three required steps they will be issued a lottery letter and number and will be able to select housing during Housing Selection Day.

freshman foundations

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